How can I calculate my
bi-weekly gross pay? If you are paid an annual salary, divide
your annual salary by 365 days (number of days in a fiscal year that covers
the City's current fiscal year July 1, 2009 through June 30, 2010) and multiply
by 14 (days in a pay period). Try out our pay rate calculator and
find more about pay formulas elsewhere on our web site.
Why
doesn't the amount on my W-2 match my annual salary? There are
several reasons.
First, your W-2 shows your earnings during a calendar year and includes any
premium pay or back pay you may have earned in addition to your regular pay.
Your salary may change during the year or you may not work or be paid for the
entire year.
Second, your W-2 shows accumulated earnings from the full pay periods that
fall in the calendar year. There are usually 26 pay days in a calendar year.
This accounts for 364 days of the calendar year (26 pay periods X 14 days per
pay period = 364 days). In certain years there are 27 pay days in the calendar
year. This occurred last in 2004. Your salary and biweekly rate,
however, are based on the actual number of days in the year, 365 or 366, which
accounts for a discrepancy of at least one or two days between your W-2 and
annual salary.
Third, your earnings may be adjusted for pre-tax programs and certain
benefits such as deferred compensation and the medical spending conversion
program on your W-2 and show taxable earnings instead of total gross
earnings.
How can I tell how much time I have? For most City
agencies, your leave balances are indicated on your pay statement. The "as of"
date is based on a two-week lag. If you want to know your exact balances, do the
following: Subtract any time you used and add any compensatory time you earned
after the "as of" date that appears on your pay statement. Check the dates that
accruals show up on your pay statement, and add accruals for the prior month(s)
that are not on your pay statement. Learn more about your pay statement
How
does the pay lag work? Most employees receive an annual salary and
are paid every two weeks on Friday. If you are one of these employees, you are
paid for a two-week period up to and including the Saturday before pay day. This
constitutes a one-week lag. Your pay was calculated one week before pay day and
included your regular pay for both weeks of the pay period.
However, exceptions to your regular pay, including premium pay for overtime,
shift differentials, or work on holidays during the second week of the pay
period, were not reported until after your pay was calculated. These exceptions
are adjusted on the following paycheck, resulting in a two-week lag for
exceptions. You can see how the pay lag works on our pay calendar.
If you are paid on an hourly or per diem basis, your pay reflects days worked
up to and including two Saturdays before pay day, constituting a two-week
lag.
If you are paid weekly, your pay reflects days worked up to and including the
Saturday before pay day, constituting a one-week lag. Exceptions to regular pay,
including premium pay for overtime, shift differentials, or work on holidays,
are paid on a two-week lag.
Elsewhere, our web site explains other pay schedules that apply to
certain employees.
When I leave, when will I get the pay that was held when I
started? When you leave or stop working, you receive pay one or two
weeks after your last day worked because of the lag from your last pay period.
This lag affects most employees and is the reason why it appears that your pay
was held when you started working. If you receive an annual salary and are paid
biweekly, your pay reflects regular pay for a two-week period up to and
including the Saturday before pay day. This constitutes a one-week lag.
Exceptions, including premium pay for overtime, shift differentials, or work on
holidays, are on a two-week lag. You can see an example of how this works on our
pay calendar or find more
information about the pay period on our web site.
If you are paid on an hourly or per diem basis, your pay reflects days worked
up to and including two Saturdays before pay day, constituting a two-week lag.
After you leave City service, you receive pay for two or three weeks after you
stop working because of the lag.
If you are paid weekly, your pay reflects days worked up to and including the
Saturday before pay day, constituting a one-week lag. After you leave City
service, you receive pay one week after you stop working because of the lag. If
you earned overtime or any other premium pay during the last week you worked,
you will receive pay for these exceptions two weeks after you stop working due
to the lag.
What is the Overtime Cap? The overtime cap is a
limitation on the payment for overtime and applies to employees covered by the
Citywide Agreement.
If the sum of your annual salary rate (including any additions to gross such
as a longevity differential or a service increment) and any one-time, shift
differential, or other premium pay you received in a calendar year exceeds the
cap amount contained in the Citywide Agreement, you can no longer be paid for
overtime worked. Instead, you will receive compensatory time at the rate of one
hour for each hour worked.
However, the overtime cap will not apply if the Fair Labor Standards Act
(FLSA) mandates payment for overtime worked or if your agency has been granted
an overtime waiver by the Office of Labor Relations.
I work
for the Department of Education. When am I paid, and how is my pay
calculated? There are separate payrolls that serve six groups of
employees of the Department of Education.
Pedagogical Employees
Pedagogues, covered by the United Federation of Teachers (UFT) and Council
of Supervisors and Administrators (CSA), as well as pedagogic managers,
including Superintendents and Deputy Superintendents, are paid on a
semi-monthly basis. There are 24 pay periods in a year including 20 service
periods (September to June) and four vacation periods (July and August).
The usual pay days are the first and 16th of each month. There is no
payroll lag. The pay you receive on June 16, 2007 covers the period June 1,
2007 through June 15, 2007. To determine your semimonthly gross entitlement,
divide your annual salary by 24 payments.
Per Diem Payroll
Per Diem service refers to licensed pedagogic personnel serving on a
day-to-day basis in a school and/or any of its programs. Employees serving on
a Per Diem basis are commonly referred to as substitute teachers. The Per Diem
Payroll is a semi-monthly payroll. Paychecks are mailed directly to the
employee's home on a semi-monthly schedule. Daily rates are contractual and
are based on the employee's salary step and differentials, if
applicable.
Per Session Payroll
The Per Session Payroll is used to pay all pedagogic employees on an hourly
or per session basis. Service is rendered outside of the regular school day or
during the summer months. Payments are processed at hourly contractual rates
each month. Paychecks are mailed directly to the employee's home on a
semi-monthly schedule.
Hourly Supportive Employees
Hourly employees represented by DC37, Local 372, IBT 237, and Co-op
Students are paid biweekly. The pay period covers 14 days which begin on a
Wednesday and end on a Tuesday. Payment is generated on a Thursday, 16 days
after the pay period end date. Payments to hourly employees are based on the
number of hours worked during a specific payroll period.
Educational
Paraprofessionals
A semimonthly payroll serves the United Federation of Teachers (UFT) Annual
Educational Paraprofessionals and the Per-Diem (Substitute) Paraprofessionals.
There are 24 pay periods in a year including 20 service periods (September to
June) and four vacation periods (July and August). The usual pay days are the
1st and 16th of each month. For annual educational paraprofessionals there is
no payroll lag. The pay you receive on June 16, 2007 covers the period June 1,
2007 through June 15, 2007. To determine your semimonthly gross entitlement,
divide your annual salary by 24 payments.
Substitute paraprofessionals are paid on a positive basis for each day
worked. As a result, there is a one payroll period lag. For example, the pay
you receive on June 16, 2007 covers the period May 16, 2007 through May 31,
2007.
Administrative Employees
Administrative employees, serving in titles that are classified as civil
service, are paid on a biweekly basis. The payroll covers a period of 14 days,
which begin on a Sunday and end on a Saturday. There is a one-week lag for
annual and two-week lag for hourly employees. Administrative employees are
paid on the same schedule as the City's biweekly payroll and pay is calculated
in the same way. You can refer to the pay calendar and pay rate calculator
elsewhere in our web site for details.
Pay FAQ
